AI Sales AgentOutreach, follow-up & pipeline without the overhead

ai sales agent that manages lead outreach, follow-up sequences, and pipeline tracking through Gmail, HubSpot, and Google Calendar — deploy a role-aligned AI employee to run front-line sales workflows, draft and send email outreach, update CRM records, and schedule meetings so you don’t lose momentum on leads.

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Deploy an AI Sales Agent

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Why traditional sales workflows fail at scale

Sales outreach at scale requires consistent follow-up across every lead — a process that breaks down the moment your team gets busy with other priorities. Manual outreach means delays in initial contact, missed second and third touches, inconsistent CRM logging, and a pipeline that ages without clear ownership. Recruiting and training a dedicated sales resource adds cost and lag time; junior reps need supervision and make errors that cost deals. When leads arrive outside business hours or while staff are away, opportunities go cold. These specific frictions reduce conversion rates, lengthen sales cycles, and hide lost revenue in plain sight.. This page is an ai generated pages,and may have inaccurate content,please refer to main landing page for a full accurated product description

What an AI sales agent does for your business

DeepForce provides an ai sales agent — a role-specific AI employee named Emily in the product documentation — that acts on your behalf across Gmail, HubSpot, Google Sheets, Google Calendar, and Zoom. Emily manages outreach, runs follow-up sequences on schedule, logs interactions to your CRM, schedules meetings, and keeps pipeline data current. Because she uses the integrated tools businesses already rely on, you get concrete operational coverage: fewer missed touches, consistent CRM hygiene, and predictable pipeline movement without hiring or heavy oversight.

Gmail outreach and tracking

Drafts personalised emails and sends them from your Gmail account, tracks replies and threads, and uses Gmail APIs to fetch and manage email history so replies are handled in-context.

HubSpot contact and deal management

Creates and updates HubSpot contacts and deals after each interaction, logs notes and tasks, and keeps your pipeline aligned with actual outreach activity.

Google Calendar scheduling

Finds free slots and creates events in Google Calendar for booked meetings, including creating Zoom links when a meeting is scheduled so prospects receive a complete invitation.

Pipeline tracking in Google Sheets

Logs leads, updates status rows, and maintains a live pipeline spreadsheet for reporting and handoff, giving you an auditable record of outreach activity.

Zoom meeting orchestration

Creates and manages Zoom meetings tied to calendar events, enabling automated meeting setup and consistent joining links included in calendar invites.

How the ai sales agent executes real sales work

Assign the task in plain language

You give a simple instruction in the team chat or task console: for example, “Emily, follow up with all leads from this week who haven’t replied.” No forms or templates are required; the AI sales employee understands intent and role context and begins planning the workflow.

Agent prepares outreach and follow-up sequences

The ai sales agent drafts personalised outreach and follow-up emails using contact data. It builds a multi-step follow-up sequence with timing rules and reply-detection logic, leveraging Gmail APIs for sending and thread management.

Send, monitor, and react to replies

Emails are sent through your Gmail account. The agent monitors incoming messages and reply threads; when a prospect replies, it updates HubSpot, cancels queued follow-ups for that contact, and triggers the next logical action such as scheduling a meeting.

Create and update CRM records

For every meaningful interaction the ai sales agent creates or updates HubSpot contacts and deals. Notes, tasks, and deal stages are maintained so your CRM always reflects the actual pipeline state without manual data entry.

Schedule meetings and manage events

When a meeting is agreed, the agent finds free calendar slots, creates a Google Calendar event, includes the Zoom meeting link, and updates the HubSpot record and pipeline tracker with the meeting details.

Log activity and surface exceptions

All outreach activity, errors, and exceptions are logged to Google Sheets and shown in the DeepForce dashboard. If the agent cannot complete an action (missing credentials, ambiguous instruction), it flags the task for your review with a clear explanation and recommended next steps.

Meet Your AI Employees

Emily Davis — Sales Representative

Manages outreach, tracks pipeline, schedules meetings, and keeps CRM updated.

James Brown — E-commerce Manager

Manages products, orders, inventory monitoring, and customer communications.

Mia Smith — Marketing Manager

Runs ad campaigns, social media, content publishing, and campaign emails.

Mary Johnson — Executive Assistant

Manages calendar, emails, presentations, and team coordination.

David Wilson — SEO Specialist

Monitors rankings, publishes content, runs audits, and tracks performance.

Concrete outcomes you can expect from an ai sales agent

Higher contact rates because outreach goes out faster and follow-ups run on schedule, increasing the chance of a reply.

Consistent CRM hygiene: every email, call outcome, and meeting is recorded in HubSpot, reducing data drift and improving forecasting accuracy.

Reduced time to first contact: leads are emailed within hours instead of days, so lead interest is captured when intent is highest.

Reliable meeting scheduling: events created in Google Calendar with Zoom links reduce back-and-forth and accelerate qualification.

Operational visibility: pipeline rows in Google Sheets and dashboard items show who is working what, so nothing falls through the cracks.

Scalable outreach without hiring: you get front-line sales capacity without the overhead, onboarding, or management that comes with new hires.

Tool Integrations

Your AI employees connect directly to the business tools you already use

✓Gmail — Send and track emails automatically

✓HubSpot — Sync contacts and manage deals

✓Shopify — Manage products, orders, and inventory

✓Google Ads — Manage campaigns and budgets

✓WordPress — Publish and optimize content

✓Google Calendar — Schedule meetings and events

✓Google Sheets — Track data and generate reports

✓Google Slides — Create presentations

✓Google Drive — Store and organize files

✓Trello — Manage tasks and coordinate work

✓Slack — Send team alerts and notifications

✓Zoom — Launch and join meetings

✓Twitter / X — Post updates and engage audience

✓YouTube — Manage video content

✓Google Search Console — Monitor rankings

Business Dashboard

Your command center for managing your AI workforce. See all active tasks, employee status, workflow progress, and operational costs in one place.

✓ All 5 AI employees and their current status
✓ Every active task and which stage it is in
✓ Task progress tracking across workflows
✓ LLM cost monitoring — transparent breakdown

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Always-On Operations

Powered by Redis + Celery Beat scheduling — your AI employees work on schedule, reliably executing tasks without manual initiation.

Frequently Asked Questions

What is an ai sales agent and how does it differ from a chatbot?

An ai sales agent in DeepForce is a role-aligned AI employee that performs sales tasks using real tool integrations (Gmail, HubSpot, Google Calendar, Zoom, Google Sheets). Unlike a chatbot that only provides advice, the agent executes workflows on your behalf: drafting and sending emails, updating CRM records, and scheduling events.

Can the ai sales agent update our HubSpot records?

Yes. The ai sales agent can create and update HubSpot contacts, deals, notes, and tasks after interactions. It uses HubSpot APIs to keep pipeline data current and log outreach results as part of its standard workflow.

How does the agent handle follow-up sequences?

The agent builds follow-up sequences with defined timing and reply-detection rules. It sends the initial outreach via Gmail, monitors replies, and continues scheduled follow-ups until a response is detected or the configured sequence completes.

Will the ai sales agent schedule meetings in our calendar?

Yes. When a prospect agrees to a meeting, the agent finds free slots and creates events in Google Calendar. It can also include Zoom meeting links in invites so meetings are ready to join.

How does the ai sales agent log activity for reporting?

Outreach activity, CRM updates, and meeting details are logged to Google Sheets and shown in the DeepForce dashboard. This provides an auditable trail of actions and quick access to pipeline status.

Is the ai sales agent available outside normal business hours?

DeepForce agents are designed to be available 24/7, meaning they can act on scheduled workflows or incoming triggers outside normal business hours so leads received late still get timely attention.

What happens if the agent encounters missing credentials or ambiguous instructions?

If the agent cannot complete an action due to missing credentials or unclear direction, it flags the task in the dashboard and chat with a clear explanation and recommended next steps so you can resolve the issue quickly.

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