ai sales agentA ready-made AI sales employee that runs outreach, CRM updates, scheduling, and follow-ups so you don’t have to
Deploy DeepForce’s ai sales agent to manage front-line sales workflows: craft and send Gmail outreach, create and update HubSpot contacts and deals, schedule meetings in Google Calendar, log pipeline rows in Google Sheets, and create Zoom meetings — free for now (plug in your API key and manage cost yourself).
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An ai sales agent from DeepForce is built to reduce manual sales overhead by taking ownership of outreach and pipeline maintenance. Your AI sales employee behaves like a defined team member with access to Gmail, HubSpot, Google Calendar, Google Sheets, and Zoom — not a generic chatbot. Use natural language instructions and the agent executes the workflow: draft, send, log, schedule, and follow up on a cadence you define. DeepForce is free for now — you only need to plug in your API key and manage the operational cost yourself.. This page is an ai generated pages,and may have inaccurate content,please refer to main landing page for a full accurated product description
Why sales workflows fail without a dedicated agent
Sales operational failure is rarely a single cause — it is a set of predictable breakdowns. Leads arrive from forms, web events, or ads and then fall into a queue that relies on human memory and availability. Follow-ups miss their window, CRM data is incomplete, meetings are not scheduled at the right time, and sales activities require repeated manual updates across systems. These causes lead to lower conversion rates and wasted acquisition spend. For lean teams, the opportunity cost of manual maintenance is particularly large because the founder or a small staff divides attention across many functions.
Delayed outreach: leads wait hours or days for a first contact because the responsible person is busy or out-of-hours.
Inconsistent follow-up: manual sequences are forgotten or applied unevenly, reducing conversion probability.
Fragmented data: contact and deal information sits in multiple tools and is not synchronised promptly.
Scheduling friction: calendar coordination and Zoom setup waste time and produce no-shows or missed calls.
Scalability limits: hiring to cover repetitive sales tasks increases overhead and management complexity.
How an ai sales agent fixes front-line sales problems
DeepForce provides a role-aligned sales agent — Emily — that combines persona-driven behaviour with direct access to your sales tools. She executes outreach, logs interactions, creates deals, schedules meetings, and runs follow-up sequences on the schedule you set. This is not a one-off automation: Emily acts as an AI sales employee that understands sales context, uses company memory, and performs recurring workflows so your pipeline stays warm and your CRM reflects real activity.
Gmail outreach and tracking
Drafts personalised emails and sends them via Gmail, tracks replies and thread activity, and re-applies follow-up sequences based on response or non-response conditions.
HubSpot CRM integration
Creates and updates contacts, logs activity, creates deals and tasks in HubSpot so your pipeline is actionable and auditable without manual data entry.
Google Calendar scheduling
Finds free time slots, creates calendar events, sends invitations, and updates events when meetings shift to ensure calls are scheduled accurately.
Google Sheets pipeline logging
Writes and updates rows in a tracking spreadsheet to keep a live, exportable record of leads, follow-ups, and deal stages for reporting and handoffs.
Zoom meeting creation
Creates Zoom meetings and links them to calendar invites so meeting logistics are handled automatically as part of the workflow.
What Sales Agent Can Do
Send and track personalised outreach via Gmail
Create, update, and log contacts and deals in HubSpot
Find free calendar slots and create Google Calendar events
Write and update pipeline rows in Google Sheets
Create and manage Zoom meetings for scheduled calls
Run recurring follow-up workflows on a schedule
Retrieve business context from the RAG knowledge store to tailor messages
How to use the ai sales agent — step by step
Connect your tools
Grant the agent scoped access to Gmail, HubSpot, Google Calendar, Google Sheets, and Zoom via the platform's integrations. These are the specific actions Emily uses: send and track Gmail messages, create and update HubSpot contacts and deals, find calendar free slots and create events, add or update sheets rows, and create Zoom meetings.
Brief the agent in natural language
Tell Emily exactly what you want: for example, 'Follow up with all leads from last week who haven't replied' or 'Schedule demos with new trial signups and log them to the pipeline.' The agent interprets your direction, consults business memory as needed, and proposes an action plan.
Approve and run the workflow
Review the agent’s plan if you choose; then confirm. Emily drafts outbound messages, sends emails through Gmail, updates HubSpot records, schedules calendar events, logs entries in Sheets, and creates Zoom links as required. You can configure recurring schedules for the same workflow.
Monitor outcomes and iterate
Track active tasks and results in the DeepForce dashboard: see who is working, what stage each task is in, and an LLM cost breakdown. Adjust message templates, cadence, or thresholds and the agent will use the updated instructions in future runs.
Real-world scenario — convert leads that would have gone cold
Without DeepForce
You collect 20 inbound leads each week and manually email them when you find time. Outreach is inconsistent: some prospects get a fast reply, many wait 48+ hours, and most do not receive multiple follow-ups. CRM entries are incomplete and calls are scheduled with friction. Conversion rates are lower because follow-ups miss the optimal window and the team spends hours on routine admin.
With DeepForce
With the ai sales agent, new leads are drafted a personalised email within hours, contacts and initial deals are created in HubSpot, and a two-step follow-up sequence is scheduled. Calendar invites and Zoom links are created as meetings are booked. The pipeline spreadsheet is updated automatically so you can review progress each morning. The agent runs the workflows on a recurring schedule where appropriate, ensuring consistent follow-up without additional manual work.
Concrete benefits of adding an ai sales agent to your team
Reduced lead response time — the agent drafts and sends first-touch outreach within the timeframe you set, improving lead engagement windows.
Consistent multi-touch follow-up — follow-up sequences execute reliably on schedule so fewer leads slip out of the funnel.
Accurate CRM records without manual work — HubSpot contacts and deals are created and maintained automatically to reduce data drift.
Less scheduling overhead — calendar invites and Zoom links are created and managed, lowering the friction for meeting attendance.
Scalable sales activity — the agent can apply the same workflows to larger volumes of leads without additional hiring or training.
Transparent operational costs — LLM cost monitoring in the dashboard shows where processing spend is used so you can manage budgets.
Meet Your AI Employees
Emily Davis — Sales Representative
Manages outreach, tracks pipeline, schedules meetings, and keeps CRM updated via Gmail, HubSpot, Google Calendar, Sheets, and Zoom.
James Brown — E-commerce Manager
Manages products, orders, inventory, and customer communications via Shopify, Gmail, Google Sheets, Trello, and Slack.
Mia Smith — Marketing Manager
Runs ad campaigns, social media, content publishing, and email campaigns via Google Ads, Twitter, YouTube, WordPress, and Gmail.
Mary Johnson — Executive Assistant
Manages calendar, emails, presentations, and team coordination via Gmail, Google Calendar, Google Slides, Slack, and Zoom.
David Wilson — SEO Specialist
Monitors rankings, publishes content, runs audits, and tracks performance via Google Search Console, WordPress, Google Docs, Sheets, and Drive.
Tool Integrations
Your AI employees connect directly to the business tools you already use
Key Features of DeepForce
Ready-made AI employees with defined roles and personas — no building required
Direct integrations with real business tools — Gmail, HubSpot, Shopify, Google Ads, WordPress, and more
Autonomous execution — assign a task once, AI employee completes it end-to-end
Scheduled workflows powered by Redis and Celery Beat — tasks run on schedule without prompting
Persistent business memory with Zep and Redis — remembers context across conversations
RAG-powered knowledge base using Qdrant — upload documents, AI retrieves relevant information
Business dashboard with task tracking, employee status, and cost monitoring
Slack-style chat interface — direct your team through natural conversation
Frequently Asked Questions
What can an ai sales agent do with my Gmail and HubSpot?
An ai sales agent can draft and send personalised outreach emails through Gmail, track replies in email threads, and take conditional actions based on response status. It can create new contacts, update existing contact fields, create deals, and log notes and tasks in HubSpot. These actions are performed through the agent's integrated tool permissions and are limited to the capabilities DeepForce exposes: sending emails, fetching messages, creating contacts and deals, and updating records. You retain control over approvals and the agent only acts using the connected APIs.
How do follow-up sequences work with the ai sales agent?
Follow-up sequences are defined as scheduled workflows that the agent runs using the platform's scheduling engine. You instruct the agent on cadence (for example, follow up after 3 days if no reply) and the agent will queue the next action: send the drafted follow-up via Gmail, create a HubSpot task, or add a calendar reminder. Scheduling is powered by the Redis + Celery Beat architecture so workflows run at the specified times and the agent records results in your dashboard.
Will the agent update my Google Sheets pipeline automatically?
Yes. The ai sales agent can create and update rows in Google Sheets to reflect lead intake, follow-up status, and deal stage changes. This gives you an auditable spreadsheet that mirrors the agent’s activity across tools. You configure which spreadsheet and columns to use during setup so the agent writes to the expected fields and format.
How do I tell the agent what to do — do I need special commands?
No special commands are required. You communicate with the agent in natural language via the chat interface. For example: 'Emily, follow up with all unresponsive leads from Monday' or 'Schedule demos for new signups and log them as MQLs.' The agent will parse the instruction, consult business memory if relevant, propose a plan, and execute once you confirm. This is built to feel like messaging a human teammate.
Is the ai sales agent available outside business hours?
The agent is available 24/7 in the sense that scheduled workflows and on-demand tasks can be executed at any time you configure. This availability means tasks do not wait for a human to be online; scheduled runs will execute at the set times. The agent does not replace human judgment for strategic decisions, but it can take operational actions when you choose.
Do I need to pay a subscription to use the ai sales agent?
DeepForce is free for now — you only need to plug in your API key and manage the LLM processing cost yourself. 'Free for now' indicates no subscription is required during the initial launch window; you are responsible for API and processing expenses. Use the dashboard’s LLM cost monitoring to understand and control spending.
Related AI Employee Solutions
Sales + E-commerce coordination
Pair the ai sales agent with James, the ecommerce manager, to align post-purchase outreach and cart-recovery campaigns with product availability and shipping status.
Sales and marketing alignment
Combine the sales agent with Mia, the marketing manager, to coordinate promotional messaging, campaign follow-ups, and targeted outreach based on active marketing segments.
Sales scheduling and executive prep
Work with Mary, the executive assistant, to ensure high-value meetings are prepared, agendas are shared, and follow-up tasks are assigned after calls.
Business Dashboard
Your command center for managing your AI workforce. See all active tasks, employee status, workflow progress, and operational costs in one place.
- ✓ All 5 AI employees and their current operational status
- ✓ Every active task — what is being worked on, by whom, and at what stage
- ✓ Task progress tracking across workflows
- ✓ LLM cost monitoring — transparent breakdown of processing costs
Always-On Operations
Powered by Redis + Celery Beat scheduling — your AI employees have a calendar, recurring responsibilities, and workflows that trigger at defined intervals without manual initiation.
Conclusion
An ai sales agent from DeepForce reduces lead leakage by owning outreach, follow-ups, CRM updates, scheduling, and pipeline logging using Gmail, HubSpot, Google Calendar, Google Sheets, and Zoom. It behaves like a role-specific team member with persistent business memory and scheduled workflows so your sales operations stay consistent and traceable. DeepForce is free for now — plug in your API key, manage any API costs, and deploy Emily to start executing sales workflows on your behalf.
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